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Administrative Assistant (Seasonal/Part Time)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Coordinate the new-hire process to include recruiting, scheduling and/or conducting employee interviews, processing new-hire packets, organizing badging process, verifying I-9 documents using E-verify, reviewing pre-employment drug screen results, and requesting MVRs 
  • Assist Base Administrator with Recruiting efforts 
  • Promote consistent reinforcement and adherence to QAS’ mission, values and purpose to instill the core beliefs of QAS.
  • Foster an environment where operations, maintenance, and corporate staff work together for the success of the department and the company.
  • Coordinate office and other supplies.
  • Performs other duties assigned by QAS management.
  • Compliance with all applicable environmental laws and permits.

REQUIRED SKILLS AND EXPERIENCE:  

  • HS Diploma or Satisfactory completion of GED and professional experience desired.
  • Recruiting experience preferred
  • Advanced degree a plus.
  • Must be able to pass all required background and clearance requirements.
  • Excellent verbal and written communication skills with the ability to communicate with all departments within the company, including operations, maintenance, human resources, payroll, accounting, etc.
  • Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to prioritize; and attend/participate in meetings presenting a team player approach.
  • Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer.
  • Must maintain high level of interpersonal skills to handle sensitive and confidential situations. 
  • Position continually requires demonstrated discretion, tact and diplomacy.
  • Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Intermediate computer skills with working knowledge of Microsoft programs (Outlook, Word, PowerPoint and Excel).

PHYSICAL DEMANDS: 

  • Occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; speak clearly and hear efficiently.  
  • Employees must occasionally lift and/or move up to, in excess of 25/55 pounds.  
  • Employees must have the ability to climb 15 foot heights for work.  
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT:

  • Exposure to weather conditions prevalent at the time. 
  • Noise level in the work environment is excessive at times.

TRAVEL:  

  • Availability to travel locally to meet recruiting business needs.

As a federal contractor we conform to all laws, statutes and regulations concerning equal employment opportunities and affirmative action.  We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job postings.  We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristics protected by law.  We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

 

 

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