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Salt Lake City, UT
BASE ADMINISTRATOR / ADMINISTRATIVE ASSISTANT
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Answer phone calls, take messages, and field/respond to all routine and non-routine questions.
Coordinate the new-hire process to include scheduling and/or conducting employee interviews, organizing badging process, processing new-hire packets, verifying I-9 documents using E-verify, reviewing pre-employment drug screen results, requesting MVRs, and entering new-hire information into payroll system.
Work as a SIDA Badge coordinator and ensure compliance with all airport/airline required SIDA badge, safety and security requirements.
Responsible for managing the employee timecard system to ensure all timecards are processed timely and accurately for each payroll cycle.
Ensure all employee information is kept up-to-date. Assist in the completion of employee forms, including PAFs, address change forms, W4s, etc., and forward to proper department for processing. Ensure that all proper signatures are obtained.
Establish new-hire employee folders, incorporate new hire paperwork within files and ensure original files are sent to corporate human resources department.
Responsible for billing entry as well as handling billing questions from Corporate.
Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering on-line.
Promote consistent reinforcement and adherence to QAS’ mission, values and purpose to instill the core beliefs of QAS.
Foster an environment where operations, maintenance, and corporate staff work together for the success of the department and the company.
Coordinate office and other supplies.
Performs other duties assigned by QAS management.
REQUIRED SKILLS AND EXPERIENCE:
HS Diploma or Satisfactory completion of GED and professional experience desired.
Advanced degree a plus.
Must be able to pass all required background and clearance requirements.
Excellent verbal and written communication skills with the ability to communicate with all departments within the company, including operations, maintenance, human resources, payroll, accounting, etc.
Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to prioritize; and attend/participate in meetings presenting a team player approach.
Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer.
Must maintain high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated discretion, tact and diplomacy.
Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Intermediate computer skills with working knowledge of Microsoft programs (Outlook, Word, PowerPoint and Excel).
Occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; speak clearly and hear efficiently.
Employees must occasionally lift and/or move up to, in excess of 25/55 pounds.
Employees must have the ability to climb 15 foot heights for work.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Exposure to weather conditions prevalent at the time.
Noise level in the work environment is excessive at times.
Availability to travel on short notice to meet immediate business needs could be required.
As a federal contractor we conform to all laws, statutes and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job postings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristics protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.